What is the VIN Program?
File a Report
Report via Telephone
Call the Road Report Hot Line: 1-877-741-1060 toll free and speak with a representative who will take your report from 8:00 am – 5:00 pm OR leave a message 24 hours per day.
BCFSC will not use the information in the database for the purposes of SAFE companies or otherwise. BCFSC is interested in the frequency, location and vehicle type involved in incidents and whether the report is positive. Table 1 identifies the fields in the online form, the type and which fields a Registrant may “Opt Out” of sharing with BCFSC.
Report Management and Delivery
Reports completed will be forwarded, via email, to the contact registered to the VIN. Reports completed for VIN’s that are not currently registered will be “investigated” by a BCFSC representative – the BCFSC rep will attempt to determine the company that the vehicle belongs to, by contacting industry or government contacts in the work area that the incident took place. The BCFSC rep will deliver the report to the company (if it can be located) and suggest that the company register their VIN’s to enable quick reporting in the future. If the BCFSC representative cannot locate the company the VIN belongs to, the report will be forwarded to the Road Management Committee operating in the area the incident took place.
To register a VIN email or fax a completed VIN Vehicle Registration Form.xls to Transportation Safety or call request a form be faxed or mailed to you. It is recommended that registration is completed before the registrant has plates manufactured to ensure that the desired VIN is not already in use. BCFSC will not use the information in the database of information from reports for the purposes of SAFE companies or otherwise. Transportation Safety is interested in the total number of reported incidents, date and time, location and vehicle type involved in incidents.
Registrants will be required to provide the following information:
Changing your VIN Registration
Call, email or fax the information for the change to Transportation Safety.
Toll Free: 1-877-741-1060
Fax Attention Transportation Safety: 1-888-986-6962
What is the VIN Program?
The VIN program has been adopted as standard operating procedure by most Licensees (as well as oil and gas, and mining operators) across northern BC. Because each VIN plate bears a unique vehicle identifier, VIN plates enable easy and consistent identification of vehicles using resource (and public) roads. Current VIN program users agree that presence of the VIN plate has made a significant contribution to increasing driver accountability, and encourages owners and operators to learn and apply local road use protocols and broader best driving practices.
Registering VIN plates in the database enables proactive incident and close call reporting. An effective reporting mechanism can, in turn, be used to improve estimates of the number and types of vehicles utilizing resource roads, and can help identify routes or locations where there are opportunities to reduce road hazards (e.g. through education, maintenance, scheduling, etc.)
The concept of VIN is straightforward: provide a tool to easily and consistently identify industrial vehicles using resource (and public) roads. Recording VIN plate information alongside vehicle owner contact information in the VIN database provides a link through which any road user can advise vehicle owners about concerns, events and observations involving their vehicles. This provides the vehicle owner with a means to track employee driving performance.
VIN plates, usually constructed from lightweight aluminum (see template) that shows an alphanumeric identifier. A unique combination of three (3) or four (4) letters at the top of the plate (usually an abbreviation of the company name, or an acronym) identifies the vehicle owner or company. The three (3) numbers on the lower part of the plate identify the specific vehicle in the company fleet.
Program enrollment is voluntary, but many Licensees require contractors and staff to register in the VIN program. Interested individuals and companies simply need to register vehicle and company information in the VIN database and acquire proper VIN plates. Once that’s done, they need to mount the VIN plate on their vehicle. If vehicle or owner information changes, the owner needs to update that information in the VIN database to keep records accurate.
The Vehicle Identification Number (VIN) program is believed to be first introduced by Slocan in the Vanderhoof Forest District sometime in the late 1990’s early 2000’s. Since then, the BC Forest Safety Council (BCFSC) created a voluntary registration database for VINs and encouraged forest road users to take part in the program. Company owners, vehicle operators and forest professionals believe the program has increased driver accountability; reducing crashes and unsafe driving; and in some cases, proven beneficial for employers to track vehicles.
The VIN program has been adopted as standard operating procedure by most Licensees (as well as oil and gas, and mining operators) across northern BC. Although initially designed to include mostly forestry vehicles, as oil and gas, pipeline, and mining interests are increasingly accessing and using resource roads across BC, many of those companies have embraced the VIN program as part of their operational safety program.
The program has not been re-developed by the BCFSC since 2008 but was identified for further development in 2010. BCFSC estimates the number of vehicles engaged, on an annual basis, in forest industry activities to be no fewer than 20,000 unique vehicles.